Main Mail Screen
Once you are logged in to the secure email server, WebMail will display the new messages as well as any messages that have been saved previously.
The secure email INBOX screen has four basic areas: the Menu bar (across the top), the Folders bar (on the left), the email list, and beneath the email list is displayed the selected message. When logging in, the newest message will be at the top of the INBOX folder and will automatically be the one selected, and will be the one showing in the preview panel below the message list. This is the default view, and can of course be changed in various ways according to user preferences.

Menu bar
Clicking this icon deletes ALL of the messages from the selected folder.
Checks the secure email server for new messages, meaning any new messages that have arrived since you logged in or last checked for new messages. It will automatically return you to the INBOX.
This button is for composing a new email and opens the "New Email Message" window.

When viewing a message, to reply to the sender only simply click the reply button. You can then composed a reply and send it.

To reply to the sender as well as all of the initial recipients of a message, click on the Reply All icon. This replies to all the people in the To: and Cc: fields in the message currently being viewed.
This will send the message on to a new address, using your address as the from and reply-to address. Either type in the email address of the person or people you would like to forward to, or choose from the 'Address Book' and/or 'Recent Addresses'.
This will redirect (send) the message on to a new address without changing the original from and reply-to addresses.
This will a delete the highlighted (selected) message. You can use "shift click" to highlight multiple consecutive messages by clicking on the first and shift-clicking on the last message.
Clicking the Print icon send the message to the default printer.

Moves or copies items to a different folder. Just select the destination folder, then click "Move" or 'Copy' and the selected folder.
Use this icon to select the address book for editing.
This opens the options page. Here you can customize your WebMail.
This will open the folders page. This will allow you to create, edit or delete folders. It will also display the number of messages and total size of the contents in a folder.
Instant access to the user manual. Opens in new window.
Use this to log-off of your secure email account.
Folder Bar
Opens the Bulletins folder to view any messages broadcast by the administrator.
Opens the To Do list. Any reminder messages can be kept here.
Opens the search page allowing you to search your folders for messages. For more details,see 'Search' under 'Reading Messages'.
Opens the INDOX folder.The INBOX folder cannot be deleted. (Note: This does not check for messages)
Personal Folders. This opens any folders that you have created yourself.
Drafts. This folder cannot be deleted. It holds any draft messages that you have created.
Sent Items/Outbox. This icon will take you to your sent messages or outbox folder.
Recycle Bin folder. When you delete items from other folders they are sent here. To permanently delete the contents use the 'Empty Trash' icon.
Message List
This is the list of items in the selected folder, or folder page. The name of the displayed folder is at the top and is also highlighted in the Folder Bar. The number of items per page can be configured in 'Options' - 'Message List'.
  • Sorting - You can sort your messages by sender name (From), Subject, Date, Attachment (Attach) or by size by clicking on From, Subject, Date, Attach and Size respectively. Clicking on one of these links once will sort the messages in an ascending A-Z order and clicking on the links again will sort them in reverse order (Z-A).

  • - Indicates that a message is unread. You can use this to manually change the status of a message to read or unread.

  • - The paperclip icon means there is an attachment.

  • - This indicates that the message has been replied to.

  • Select - This column lets you select-all or deselect-all messages in a list.

  • From - This column in the INBOX shows who sent the message. If you are in the Sent folder this column called To, and shows who a message is sent to. Clicking on the 'From' or 'To' alphabetically sorts the items in this column. Click on a message in the column to view the item.

  • Subject - Shows the subject line. Clicking on "Subject" sorts the list alphabetically. Clicking messages in the column will open the message for viewing. Click on a message in the column to view the item.

  • Date - Shows the date and time the message was sent. Clicking on this column header will sort the by the date sent.

  • Attach - Shows how many attachments each message has.

  • Size - This columns shows the size of each message in bytes. Click on column header to sort the messages by size.

  • Navigating between pages - If there are more messages in the folder than the number of messages per page (as set in options), the messages will be split up into multiple pages. The pages are displayed beneath the folder when it is selected. Click on the page icon to display it.
Mail Preview
Views the nearest previous message in the list
This will view the nearest next message on the list.
This will add the email address of sender to your recent addresses list. A confirmation will appear when the address is saved.
Opens the Add Addresses screen. Add a Nickname and any other details and then click "Add Address".
Deletes the message as well as all future messages as they arrive from this sender in the future. Be careful with this option!
If you would like to change your viewing options, you can select one or more of the following, then click on 'Set View".
  • Raw - This causes the body of the message to display as it is is stored on the IMAP or POP server.
  • Headers - This causes the full header information to be visible.
  • Variable width font - Allows the viewing of the body of the message in a variable width font instead of a fixed width font.
  • Inline images - This will display most types of image file attachments in the message.
  • Enable attached scripts etc. - When viewing HTML or Java Script inline, for security reasons the email server removes any scripts, forms or applet. Checking this box will stop these from being removed for a single use. For security, this setting will not be saved and must be reset any time you want to see the script, forms or applet
  • Show both 'alternative' parts - Causes WebMail to display the plain text AND the HTML portions of a multi-part message thread.

    Secure email home - 4SecureMail
image shows graphic spacer for 4securemail navigation Accessing WebMail
spacer arrow Logging In
image shows graphic spacer for 4securemail navigation Main Mail Screen
spacer arrow Menu Bar spacer arrow Folder Bar
spacer arrow Message List spacer arrow Mail preview
image shows graphic spacer for 4securemail navigation Reading Messages
spacer arrow Search
image shows graphic spacer for 4securemail navigation Sending a New Message
spacer arrow Address book spacer arrow Spelling
spacer arrow Attaching files spacer arrow Sending Messages
spacer arrow Styletext Window spacer arrow Saving Messages
image shows graphic spacer for 4securemail navigation Managing Addresses
spacer arrow Address book spacer arrow Recent addresses
spacer arrow Distribution lists
image shows graphic spacer for 4securemail navigation Managing Folders
image shows graphic spacer for 4securemail navigation Options
spacer arrow Signatures
spacer arrow Change Password
spacer arrow Full Name.etc
spacer arrow Filtering Rules
spacer arrow Message List Settings
image shows graphic spacer for 4securemail navigation Advanced Options
spacer arrow Settings for a New Message
spacer arrow Message Display
spacer arrow Webmail Spam Settings
spacer arrow Check Other EMail Accounts